Taking Attendance on ISIS

Below is a set of directions on how to take attendance on ISIS. If you have any question regarding these procedures, you may call the Media Lab Room S4 and ask Mr. Defer for help.

Recording Attendance Using LAUSDMAX

1. Log onto LAUSDMAX during first 15 minutes of each period to take attendance

2. Click appropriate course-section for the class period

3. If all students are present, from the pull down menu at the bottom of the screen, select “Mark All Students Present”

4. Click the [Absent] radio button for any student who is absent

5. Mark any student present who has a "tardy excused" (Phase 1 of ISIS only)

6. Click the [Tardy] radio button for any student who is tardy with no excuse

7. Click [Submit] button on the bottom of the page and log off LAUSDMAX*

8. On Fridays after school, teachers will receive the Teacher’s Sign-off Report which is a summary of class attendance for the week. This report must be reviewed, corrected, signed, dated, and returned to the Attendance Office by the end of the day on Monday

Updates and Corrections

If a student enters class after the teacher has submitted attendance, login again and resubmit attendance. When the class roster is opened the students who were marked absent will still show as previously submitted. You need only click the radio button for the student who has arrived since you submitted attendance for the period and then click the [Submit] button at the bottom of the page.

Corrections can be made in LAUSDMAX until 30 minutes after the end of the school day. Any corrections necessary after that time must be made on the Student Attendance Teacher Correction Form and submitted to the Attendance Office.

Protecting Confidential Information

In order to safeguard sensitive student information as well as personal employee information, it is extremely important that all teachers maintain confidentiality of LAUSDMAX passwords. Teachers are advised to treat their passwords as they do their personal bank account numbers and PIN; they are not to be shared with others (especially students) or written down where others may see them. For the most recent information about updating and resetting your password, visit the ISIS project website (http://isis.lausd.net).

Reminders:

LAUSDMAX logs out the user after 30 minutes. Be sure to click the [Submit] button before that time.

With the elimination of paper roll books, teachers no longer need to record “E”s and “L”s to indicate students entering and leaving class.

Additional Reference

• Schools no longer use PRCs (Permit to Re-enter Class) because absence reason codes are viewable by the teacher in LAUSDMAX.
• If a student has any Unresolved Absences/Tardies, this will be listed under the student’s name (example: “Unresolved absences exist from Thursday, February 24, 2005”).
• If a student states that the absence has been cleared, the teacher should click the “refresh” button on the tool bar. If the Unresolved Absence/Tardy still appears, advise the student to return to the Attendance Office to clear the absence. This should only be done after Period 1, to allow the Attendance Office time to clear absences in the computer.

Recording Attendance on Five Column Worksheets / Rosters (paper)

• Teachers who do not have access to LAUSDMAX on a daily basis will be provided a paper roster for each period for every day. Teachers who do not have one for each period should contact the Attendance Office.
• Record attendance on the roster each period as described below.

– Pupil absent

+ Pupil re-admitted

T Tardy for unexcused tardy

T. Tardy Excused

• Sign and date the roster and submit it to the Attendance Office by the end of each period.

Change of Class

Checking Out

A student who receives a program change must report first to the teacher whose class s/he is dropping, during the period assigned. This teacher is to report the student as present that period/day. After taking attendance the teacher should sign the change of program form and send the student to the new class.

Checking In

If the student is checking into a new class, the same day as being dropped from another class, the receiving teacher is to sign the change of program form and start reporting attendance for the student the next school day.

Students with Permits to Leave

This process remains essentially the same. Students who need to leave campus during the school day must present a note before school to the Attendance Office.

• Students will present a Permit for Release of Child During School Hours form in order to be released.
• When a student returns, the Attendance Office staff will verify and/or enter the appropriate reason code for the period of time the student was off campus.